What’s Always Included: Your Seamless Wedding Coordination Experience in Alexandria, LA
Every wedding package includes the same high-touch service, thoughtful communication, and behind-the-scenes support that couples in Alexandria, LA and beyond have come to count on. From day one to wedding day, we bring calm, clarity, and coordination to every detail—so you and your family can savor the celebration without stress. No matter the scope of your event, our process is designed to ensure you feel supported, seen, and completely confident.
As Soon As You Book: From the very start, we set the tone for a streamlined and collaborative planning experience. We prioritize getting to know you personally, providing you with curated resources, and establishing clear communication that keeps you in the loop at every turn.
A Welcome Questionnaire to get to know you, your fiancé, and any initial needs
An Intro Call to walk through our process and talk through anything urgent
Our Wedding Planning & Vendor Guide packed with timelines, tips, and local recommendations
Clear, timely communication from the start so you’re never left wondering what’s next
60 Days Before Your Wedding: This is when full wedding coordination begins. We dive into every detail—from timeline logistics to vendor outreach—ensuring that nothing slips through the cracks. Together, we shape your day into a well-choreographed experience, with visual planning tools and consistent updates along the way.
In-person meeting at your venue (if possible) to walk through layout and logistics
A detailed Wedding Questionnaire to gather every piece of your vision and plan
A follow-up summary from our meeting shared with you and key vendors
Weekly check-in emails to keep everything on track and remind you of any to-dos
Coordination directly with your vendors so you can step back and enjoy the countdown
What the Wedding Questionnaire Covers: Our custom wedding questionnaire is more than just a form—it's a powerful planning tool. It helps us understand your full wedding day vision while doubling as a checklist to make sure no detail is overlooked.
Your full processional lineup (from grandparents to flower girl)
Ceremony details and special moments
Reception order of events and transitions
Final vendor contacts and responsibilities
Any additional details to ensure nothing is missed
Final Two Weeks: As your Alexandria, LA wedding coordinator, we fine-tune every piece of the puzzle leading up to the big day. This phase includes creating a collaborative timeline, fielding vendor communications, and making sure you're fully prepared without being overwhelmed.
Another in-person meeting to iron out last-minute details
A master wedding day timeline created in collaboration with your vendors
Timeline shared with all vendors 7–10 days prior for final input and adjustments
Vendors instructed to contact us (not you) from this point on
Rehearsal Day: The day before your wedding, we guide your entire wedding party through the ceremony so everyone feels confident and prepared. From cues to transitions, we create calm and clarity for a seamless experience.
Full coordination and direction of your ceremony rehearsal
Cueing of processional, recessional, and any special moments
Ensuring everyone knows their roles and feels confident
Wedding Day: Coordinated by Two Professionals: On the big day, you’ll have not just one but two experienced wedding coordinators on-site in Alexandria, LA. This allows us to be in two places at once—keeping setup on schedule, managing vendor arrivals, and guiding you and your wedding party through each moment with care and precision. We handle all the behind-the-scenes logistics so you can stay present and soak up every second.
Final walkthrough of ceremony and reception spaces
Vendor check-ins and coordination throughout the day
Emergency Kit on-hand for unexpected needs
Pinning of boutonnieres (if not already done for photos)
Discreet problem-solving behind the scenes
Ceremony Coordination:
Cueing the processional, music, and transitions
Two team members available to open the doors for your grand entrance
Reserved seating for family and VIPs
Oversight of unity ceremony elements and reader cues
Directing your exit and next steps with grace
Reception Coordination:
Ensuring bride & groom are served from food and drink stations
Timeline management for special moments (cake cutting, toasts, dances, etc.)
DJ or band coordination for seamless transitions
Tidying and supporting the reception area
Customized pack-up service: leftover cake and a to-go plate for you
Every step is designed to allow you and your family to fully experience the joy of the day, while we manage the details behind the scenes. It’s not just about logistics—it’s about making space for memories that feel effortless, meaningful, and beautifully you.